2010 July Minutes

Called to order at 7:00PM.

Members present: Mike K, Lyla and Cal, Cathy and Dan, Ruben, George, Mike R, Adam, Robert D, Travis, Mark, Randy, Chris O, Stefen, Rudy, Jeff and Joe. Guest Dicy O. 

Minutes:

The minutes of the June meeting were read and approved. Motioned by Mike R. seconded by Randy.

Treasurer's Report:

The treasurer's report was read and approved. Balance in the treasury is $1294.14. $298.35 remains in the charity fund.

Old Business:

Fish Fry, Raffle and Auction: Mike K provided a run down of sponsors he's approached and also the amount of lunch plates being ordered by McComb's Ford West and Caliber Collision. Plans will be finalized next month. Mike has donated a MinnKota 70lb thrust trolling motor which has been refurbished under warranty if the club receives a minimum bid of $500. OPEN

Fishing for Freedom: Mike received a donation from Dick's Sporting Goods for both the raffle and auction and also Fishing for Freedom. The bus has been arranged and paid for. Still working to get some pros from the BASS tournament trail to attend. Mike discovered that our dealings with the NCOA have been misrouted. The organization that provides us a donation (National Defense Foundation of the NCOA) is not the organization that receives our tokens or gratitude and acknowledgement. Mike is dealing with the proper individual now. OPEN

Cal is continuing to investigate 501C7 status. OPEN

New Business:

None

Tournament Director's Report

Stefen announced the winners of the June tournament on Coleto: Dan third, Ruben second with big bass and Robert first.

Stefen announced times for the July tourney on Amistad: Saturday 6:30 to 3:00 with weigh in at Box Canyon and Sunday 6:30 to 1:00 with weigh in at Diable East.

Cathy motioned and Mike R. seconded to adjourn. Meeting adjourned at 7:25PM.

Respectfully submitted,

Dan Leach, Secretary 

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2010 June Minutes

Called to order at 7:02PM.

Members present: Mike K, Lyla and Cal, Cathy, Bob M, Ruben, George, Mike R, Adam, Robert D, Mark, Randy, Christopher and Chris O, Stefen, and Joe

Minutes:

The minutes of the May meeting were read and approved. Motion by Robert seconded by George

Treasurer's Report:

The treasurer's report was read and approved. Balance in the treasury is $1,255.34. There remains $298.35 in the charity fund.

Old Business:

Fish Fry, Raffle and Auction. Mark reported on the inventory on hand and what needed to be purchased for this year's event. Members volunteered to bring items needed including Cal B who said he would get the fish for the fry and Randy who said he would take care of the plates, cups, and napkins. Mike K said he would touch base with Red McCombs on their orders for the take out meals at $5 per plate. Members were reminded to continue to try and get sponsors and donations for the auction. OPEN

Fishing for Freedom. Robert said he would check on the NCOA donation for this year’s event Planning efforts continue. OPEN

501C7 Status. Cal has the financial history for the last four years and has reviewed one and will continue to review the other years to provide that necessary information. OPEN

Mark continued discussion on how to raise more money for the club. He provided a summary of increases of 25, 30, 35, and 40 percent entry fees to show amounts to be paid out and how much the club could make from the various raise option. After much discussion, the club decided to hold off on making a raise until after the Fish Fry, Raffle, and Auction to determine how much the club would need to cover operating costs. There was also discussion about conducting a garage sale/flea market event. Mark checked into cost of renting a booth at the HWY16 flea market and said that the cost would be $40 for one booth for two days. CLOSED

New Business:

Perspective members were voted into club: Jeffery Kanevsky; Rudy Falcon; and Mark Sobkoviak. (CLOSED)

Tournament Director's Report

Stefen announced the winners of the May tournament on Belton/Stillhouse: Randy third; Dan second, plus big bass; and Christopher first place.

Stefen announced times and weigh in locations for the June tournament on Coleto. Saturday times will be 6:15 to 3:00 and Sunday 6:15 to 1 with weigh in at the park ramp.

The club voted to change the July tournament from Falcon to Amistad.

Cal motioned to adjourn, seconded by Adam. Meeting adjourned at 8:01 PM.

Respectfully submitted,

Mike Kinchen, deputy, Secretary  

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2010 May Minutes

Called to order at 7:01PM.

Members present: Robert, Travis, Randy, George, Bob, Dan, Cathy, Mark, Cal, Lyla, Mike K., Ruben, Joe, and Mike R.

Minutes:

The minutes of the April meeting were read and approved. Motion by Mark seconded by George

Treasurer's Report:

The treasurer's report was read and approved. Balance in the treasury is $1088.84. There remains $298.35 in the charity fund.

Old Business:

Fish Fry, Raffle and Auction. Mark will inventory what's currently on hand to determine what needs to be purchased for this year's event. He emphasized that everyone needs to beat the bushes to seek sponsors and supporters. OPEN

Fishing for Freedom. TPWD approved the club's request to waive license fees and part entry fees for the wounded warriors. Planning efforts continue. OPEN

501C7 Status. Cal has the financial history for the last four years and will review and provide that necessary information. OPEN

New Business:

George presented the club with a check for $141.00 from the Texas Bass Federation Nation for our participation in the raffle ticket sales. CLOSED

Mike R. announced that after the meeting Cal would provide information on drop shot fishing. Club members are invited to stay to listen. He also announced that next month Robert would provide information on spinner bait techniques. FYI

Mark generated discussion on how to raise more money for the club. He suggested instituting a quarterly "dues" increase of $20-25, increasing tournament fees, or conducting a garage sale/flea market event. After some discussion the President asked Mark to formulate different tournament fee scenarios that the club could vote on. OPEN

Cathy invited all club members to a summer back yard party at the Leach's on May 29th. FYI

Tournament Director's Report

Mike R. announced the winners of the April tournament on Amistad: Cal third and big bass, Mike R. second and Stefen first.

Mike R. announced times and weigh in locations for the May tournament on Belton and Stillhouse. Saturday times will be 6:45 to 3:00 with weigh in at Rogers Park (note this is a different location than years past). Sunday times will be 6:45 to 1:00 with weigh in at Dana Peak Park.

Randy motioned to adjourn, seconded by Bob. Adjourned at 7:37PM.

Respectfully submitted,

Dan Leach, Secretary 

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2010 April Minutes

Called to order at 7:00PM.

Members present:  Robert, Travis, Randy, George, Bob, Dan, Mark, Stefen, Cal, Lyla, Mike K., Ruben, Joe, and Mike R. Guests Mary Ellen Dunlap, Chris Ormiston and Christopher Ormiston.

Minutes:

 The minutes of the March meeting were read and approved. Motion by Mark, seconded by Joe.

Treasurer's Report:

The treasurer's report was read and approved. Balance in the treasury is $1048.24. There remains $298.35 in the charity fund.

Old Business:

Fish Fry, Raffle and Auction - Mike K. said he's approached Travis, Anchor and Dick's Sporting Goods. Others were encouraged to start asking for donations for both the Fish Fry and Fishing for Freedom. Dan said Cathy had a sponsor list from years past and will have her provide that to Mark. Also, it was suggested that if sponsors do not support our efforts we should not support maintaining their names and web site links on our sponsors page on the QBC web site. OPEN

Fishing for Freedom - efforts continuing. OPEN

501.c.7 number - Cal researched further and found that if the club doesn't exceed $10K in the treasury then the application fee would be $400. We have to provide a four year financial history and once we get a number it will require an annual tax filing. We will continue to research. OPEN

New Business:

Mike R. informed everyone that he would like to institute a post-meeting forum for members to talk about fishing tips and techniques. After this meeting he would talk about sight fishing. Anyone interested was invited to remain behind and participate. CLOSED

Dan introduced two prospective new members - Chris Ormiston and his son, Christopher. After a brief introduction and discussion Dan motioned and George seconded to allow both membership. The vote passed. CLOSED

Tournament Director's Report

Stefen announced the times for the April tournament on Amistad: Saturday 7:00-3:00 with weigh in at Box Canyon and Sunday 7:00-1:00 with weigh in at Diablo East. Everyone was reminded to get their lake permits prior to fishing because there isn't a machine at the Box Canyon launch site.

Travis motioned and Joe seconded to adjorn. The meeting adjorned at 7:43PM. 

Respectfully submitted,

Dan Leach, Secretary 

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2010 March Minutes

Called to order at 7:00PM.

Members present: Cal and Lyla. Mark, Mike R, Robert, Travis, Ruben, George, Randy, Adam, Bob, Stefen, Joe, and Mike K.

Minutes: The February minutes were read and approved as read. Motioned by Mark and seconded by Adam.

Treasurer's Report: The treasurer's report was read and approved. Balance in the treasury is $3,177.99. There is $298.35 in the charity fund.

Old Business:

George finished collecting raffle stubs and money for the drawing at the State Championship Tournament and said he would take the remaining tickets and money collected to the State Tournamentsaid. (Closed)

Club was reminded that the "beg letter" for this year's fish fry, raffle and auction are on the web site for download. Members should start begging for contributions now. (OPEN)

Coordination and planning for the October 16th Fishing for Freedom event is ongoing. Cal said that Valero guaranteed volunteer participation. (OPEN)

There was much discussion about what should be done about acquiring a 501.c.7 number. There was general agreement that the club should pursue applying for the number. The cost of application is $400. Robert made a motion that the club use the money put aside for charity be used for the fee and that the difference be taken from the general fund. Randy seconded the motion, the club voted and the motion carried. Cal agreed to research what needed to be done to make the application. (OPEN)

New Business:

Randy purchased shirts for Top Six members to wear at the State Tournament and the Top Six competitors agreed to each pay for their shirt. Randy also paid $129.75 for the sewing fee to put the club name and member name on each shirt, he asked if the club would reimburse him for his out of pocket expense. There was also discussion about the club providing hats for the Top Six to wear along with the shirts during the tournament. Mike Robbins made a motion that the club provide the hats and reimburse Randy for the sewing expenses. Stefen seconded the motion and the motion carried. After much discussion about cost of rooms for the tournament and amount of per diem, there was general agreement to pay $20 per person per diem. Mike R made a motion for the club to approve the combined cost of lodging and per diem, $2,000.58 to come from the general fund. Randy seconded the motion and the motion carried. (CLOSED)

Tournament Director's Report:

Stefen announced the results of the February tournament on Falcon: third, Bob; second, Robert and Stefen first place. Bob had Big Bass weighing in at 9.96 lbs.

Stefen announced the results of the March tournament on Choke: third, Adam; second Joe; and first Robert. Lyla had Big Bass weighing in at 8.10 lbs.

Cal motioned and Mark seconded to adjourn the meeting. Meeting adjourned at 7:45PM.

Respectfully submitted,

Mike Kinchen, Acting Secretary

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2010 February Minutes

Called to order at 7:00PM.

Members present: Randy, Travis, George, Bob, Dan, Mark, Stefen, Cal, Lyla, Chuck, Mike K., Ruben, Adam, Joe, Leo and Carolyn. Guest Mary Ellen Dunlap.

Minutes:

 The January minutes were read and approved as read. Motioned by Mark and seconded by Lyla.

Treasurer's Report:

The treasurer's report was read and approved. Balance in the treasury is $3751.84. There is $298.35 in the charity fund.

Old Business:

Stefen passed out the plaques for the 2009 Top Six, big bass and Sportsman of the Year. CLOSED 

George said the STX Region director (Mike Tennant) said to bring the boat raffle stubs and money to the State Championship tournament in March. Everyone was reminded to continue to sell their tickets. OPEN 

Dan said the "beg letter" for this year's fish fry, raffle and auction are on the web site for download. Members should start beating the bushes now. Mike K. said he would coordinate the meals for McCombs as we get closer to the event. OPEN

Calliham State Park has committed for the October 16th Fishing for Freedom event. Still coordinating. OPEN

Cal found the Quality Bass Club Federal ID number (742523821) on an old correspondence. The club will continue to discuss what should be done about acquiring a 501.c.7 number. OPEN 

New Business:

Cal motioned to allow Top 6 members to get meeting points when they go to State. The meeting will be held prior to Top 6ers going to the State tournament, so the motion was unnecessary and withdrawn. CLOSED

Stefen asked for a replacement for Mike K for the Top 6 team. Mark volunteered and will go. CLOSED

Tournament Director's Report:

Stefen announced the results of the January tournament on Fayette: Robert third, Mike R. second and Stefen first with big bass. 

Stefen announced the times for the Falcon tournament. Saturday 7-3 with weigh in at State Park and Sunday 7-1 with weigh in at County ramp.  

The March tournament will be before the March meeting so Stefen announced times for the Choke tournament. Saturday 7-3 and Sunday 7-2 with weigh in at Calliham.

Mark motioned and Joe seconded to adjourn the meeting. Meeting adjourned at 7:15PM.

Respectfully submitted,

Dan Leach, Secretary 

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2010 January Minutes

Called to order at 7:01PM

Members present: Robert, Travis, Randy, George, Bob, Dan, Cathy, Mark, Stefen, Cal, Lyla, Chuck, Mike K., Mike R., Ruben, Adam, and guest Joe Flores.

Minutes:

The December minutes were read and approved as amended. Motion by Mark and seconded by Randy.. 

Treasurer's Report:

The treasurer's report was read and approved.  Balance in the treasury is $3556.56.  There is $298.35 in the charity fund.

Old Business:

None

New Business:

Lyla volunteered to order and pick up plaques for the 2009 Top six, sportsman of the Year and Big Bass. OPEN

George reminded everyone to sell the raffle tickets so the club can benefit from this fund raiser. He will check with Mike Tennant to find out the cut off date for returning the collected money and raffle stubs. The drawing is scheduled for March 19th. OPEN

The membership agreed on August 21st for the date of the 2010 Fish Fry, Raffle and Auction. Mark was appointed Chairman of the event. McCombs Ford West has expressed interest in purchasing 100 plates at $5.00 per plate. OPEN

The membership agreed on October 16th for the date of the next Fishing for Freedom event. Cal and Robert will co-chair and start intial coordination. OPEN 

There was discussion again about the club applying for a tax exempt number to present to prospective sponsors and supporters. TABLED 

Joe Flores presented himself as a prospective new member. After a brief introduction, Dan motioned and George seconded to allow Joe membership. The vote passed. CLOSED 

Tournament Director's Report:

Stefen presented the 2010 proposed schedule (see Schedule). The club voted to approve it. CLOSED 

Stefen conducted the draw for the January tournament on Fayette. Following are the pairings:

Stefen announced times for the Fayette tournament.  Saturday will be 7:00-3:00 and Sunday will be 7:00-1:00 with weigh in at the Park Prairie Park ramp.

Cathy motioned to adjourn the meeting, seconded by Mark.  Meeting adjourned at 7:45.

Respectfully submitted,

Dan Leach, Secretary 

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